Winterfest 2025 December 6th 9am-3pm
The Winterfest Arts and Crafts Bazaar is held annually on the first Saturday of December at Woodlawn United Methodist Church in Derby, Kansas. We began hosting the Bazaar in 1999 and have accommodated 90 to 100 vendors each year since then. Each year the money raised through booth rentals, food sales and our silent auction is used to support missions both locally and internationally.
Vendor Information
-Booth Rental is $65 (non-refundable) for our 2026 Winterfest and is assigned as deposit (half of full payment) or full payment is received. Please make checks payable to Woodlawn United Methodist Church (WUMC)
-At no time will any person associated with Winterfest ask for payment via email, social media, or any third-party apps. Any person asking for payment personally is attempting to scam. All payments will be made to the church office and any questions about payment or booth availability can be made to the church office as well.
-Electricity is available at no charge. Please indicate your preference on the registration form.
-Booths have a minimum of 80 square feet of space and rental includes up to 2 chairs but does NOT include a table.
-A limited number of tables are available for rent at $10 each or you may provide your own. The rental table size is 6ft x 2.5 ft.
-Vendor set-up starts on Friday afternoon through the evening prior to the Saturday event or in the morning before the event’s opening.
-During the event, vendors should park their vehicles & trailers in the streets bordering the church: Woodlawn Blvd, Westview Dr., Belmont St., or Kay St. Vendors can park in our parking lot ONLY to unload/reload before and after the event.
-Show hours are from 9:00am to 3:00pm
-We ask that you please leave your displays up until 3:00pm
-No objects can be affixed to the walls of the facility.
We must comply with all State and local sales tax regulations. This includes providing the Kansas Dept. of Revenue with TAX I.D. #’s for all vendors prior to the event. Please provide your TAX I.D. # in the space provided on the registration form.
To inquire about becoming a Winterfest vendor, please email us at Winterfest@woodlawnumc.net
Vendor registration for current vendors for the next year opens up the day of Winterfest and goes until March 31 (the deadline for current vendors).
Vendor registration for new vendors opens up on April 1 and goes until vendor registration is full (which typically fills up by May).
2025 Vendor Registration is Full
Additional Event Details
Included with the crafts show will be a bake sale sponsored by the Woodlawn United Methodist Church. These items will be sold in a separate booth and available for you to purchase.
Cinnamon rolls & coffee will be available for purchase Saturday morning starting at 8:00am for vendors. Our diner is open to the public and has soups, sandwiches and more available for purchase from 11:00am to 2:00pm. Vendors are welcome to visit our Café for a delicious lunch. Vendors who want a lunch delivery at their booth must turn in their preorder form & payment to the Snowflake Cafe by 9:00am.
Items in the Silent Auction vary from small hand-made items to quilts and themed baskets. Each vendor is asked to donate an item for the Silent Auction. Donations should include a business card or otherwise indicate where donation is from. Items will be collected during set-up on Friday afternoon and Saturday morning before 9:00 am.
We publicize the dates and show times on social media sites and at various public locations. We also submit information to local on-line Community Calendars.
Most of our booths are 8’x10’, some 9’x9’, some irregular shaped but with a minimum of 80 square feet. We will provide you with up to 2 padded chairs for your comfort – please specify number required on registration form. Tables are available to rent for $10 each.
Woodlawn United Methodist Church is located at 431 S. Woodlawn in Derby. It is the church with the three crosses at the SW corner of Woodlawn and Kay Streets, ½ mile south of Madison (79th St. S.) and 3/8 mile east of K-15 (Baltimore Ave.) Church phone number is 316-788-1507